ROTARY CLUB OF URBANA

Board of Directors Meeting

September 5 , 2006

The Board of Directors of the Rotary Club of Urbana met at 10:30 AM on Tuesday, September 5, 2006 in the meeting room at the Urbana Country Club.  Those present were:  President Michael Murphy, President Elect Deborah Rugg, Vice-President Tom Conry, Secretary Kermit Harden, Treasurer Thomas Brown, Directors Roscoe Pershing, Deborah Day, Loren Bode and John Muirhead.  PDG Chris Scherer and Robert Mosborg also attended the meeting.  Directors Gerri Kirchner and Michael McCuskey were absent.

MINUTES:
It was moved by Loren Bode and seconded by Deborah Rugg that the minutes of the meeting held on August 1, 2006 be approved as presented.  Motion carried.

PRESIDENT’S REPORT:
President Murphy reported he and Anna Merritt will attend the first meeting of the University Rotoract Club which is to be held on September 12, 2006.  Merritt will discuss volunteer opportunities which may be available to the students.  Our club will provide pizza for the meeting.

President Murphy reported that in response to a request from Jon Liebman, he had instructed Doris Wenzel to include a list of the Board of Directors in each copy of the Repartee.  He also reported he had received a request for a club contribution to Rotary International to help sponsor the Rotary Float in the Rose Bowl Parade. Our club has contributed $50 to this project in the past and the budget for this year includes an expenditure for the same amount.  He stated if there was no objection, we would continue to make this expenditure.

PRESIDENT ELECT’S REPORT:
President Elect Deborah Rugg reported she had attended the last meeting of the President’s Council and reported on some of the up-coming events which are taking place in the other area clubs.

VICE-PRESIDENT’S REPORT:
Vice-President Tom Conry reported on the up-coming programs for the club.  For the remainder of this year there are a few meetings where the program has not been confirmed.  The District Governor will be making his official visit to the club on November 14, 2006.  He will meet with the Board previous to that meeting.

SECRETARY’S REPORT:
Secretary Harden reported the membership will be 106 after the induction of a new member which has already been approved by the Board.  Another prospective member has been proposed and is awaiting Board action.

TREASURER’S REPORT:
Treasurer Brown presented the monthly financial reports.  He reported he was receiving memorial donations in honor of deceased member Fay Sims and in the future would be seeking Board guidance on what to do with this money.

Robert Mosborg was present to discuss the Wilcox Shoe Fund.  He reported the Fund was collecting more money than was necessary to meet its obligations of meeting the requests from the Urbana Schools for needy students.  Consequently the Fund is accumulating a surplus.  His committee will be meeting with the Social Workers of the school system to review the purpose of the Fund and to determine if they have any additional needs which might be helped through this Fund.

There was a further discussion concerning the accounting of the Wilcox Shoe Fund. Presently the Wilcox Shoe Fund Committee handles all the financial activities of the Fund and the Club Treasurer has no accountability for it.  This procedure appears to be in conflict with Section 5 of the By-Laws which states the Treasurer should have custody of all funds.  After some discussion about changing this arrangement, it was moved by Deborah Day and seconded by Tom Conry that the Wilcox Shoe Committee will still make the weekly bank deposits but will submit all deposit receipts and payment vouchers from the school Social Workers to the Club Treasurer for payment.  Motion carried.

OTHER BUSINESS:
PDG Chris Scherer announced that all Rotary Clubs were being informed about emphasizing the need for making contributions to the Rotary Foundation.  He is planning to present a program later in the year which will give an up-date on Foundation activities and stress the goal of each member contributing $100 per year.

ADJOURNMENT:
The meeting adjourned at 11:30 AM.  The next Board Meeting will be held on Tuesday, October 3, 2006.

Respectfully submitted: