ROTARY CLUB OF URBANA
Board of Directors Meeting

January 3, 2006

The Board of Directors of the Rotary Club of Urbana met at 10:30 AM on Tuesday, January 3, 2006 in the meeting room of the Webber Thies Law Office.  Those present were:  President Nancy Quisenberry, President Elect Michael Murphy, Past President Joe Rank, Vice-President Deborah Rugg, Secretary Kermit Harden, Treasurer Thomas Brown, Directors Deborah Day, Loren Bode, Ray Elliott and Vickie Mayes.  Directors Tom Conry and Diana Williams were absent.

MINUTES:

It was moved by Joe Rank and seconded by Deborah Day that the minutes of the meeting held on December 6, 2005 be approved as presented.  Motion carried.

PRESIDENT’S REPORT:

President Nancy Quisenberry announced that she would be absent for three meetings in January and that President Elect Michael Murphy would preside at the meetings.   There had been some question on how Grace Mitchell, Sponsor of the Urbana High School Interact Club would be paid.  President Quisenberry reported this question had been resolved and Grace would receive a stipend paid to her by the club.

PRESIDENT ELECT’S REPORT:

President Elect Michael Murphy reported on the President’s Council which had a meeting earlier in the day.  Several of the area clubs are planning special events in the near future and are inviting the other clubs to participate if they desire.  C-U Sunrise Club is sponsoring a Bowling Fund Raiser and are encouraging each club to be represented by one or more teams.  The Urbana Club will be hosting the Read Across American Literacy Project and Mahomet is sponsoring a golf outing.  The Illini After 5 Club will be hosting a special event to commemorate the birthday of Rotary on February 28, 2006.  All area clubs will participate in a “Clean Up the Boneyard Day” on April 22, 2006.  The Interact Club which C-U Sunrise Club is sponsoring will receive its charter in the very near future.

SECRETARY’S REPORT:

Secretary Kermit Harden reported the membership was 117 but two members will be inducted during the month which will bring the total membership to 119.

TREASURER’S REPORT:

Treasurer Thomas Brown presented the monthly financial reports   He pointed out that under the new leadership of the Wilcox Shoe Fund, he was not receiving periodic reports.  He announced that if the Board had no objections, he would request a more systematic reporting about this fund.  It was the consensus of the Board that this be done.  After this discussion, the financial reports were accepted as presented.

DIRECTORS’S REPORTS:

Director Deborah Day presented a report from the Ways and Means Committee (copy attached to the official minutes) wherein the process for selecting club sponsored projects and plans for funding them is proposed.  It will require that proposals for large and small projects be solicited from the membership during the next two months.  In March, the Committee will recommend which projects should be considered for funding and the Board will either approve or reject the suggestions.  It has been decided to continue with the raffle for another year but it must be decided what the raffle project will be.  Deborah Day moved that the Ways and Means Committee Report be approved.  The motion was seconded by Deborah Rugg.  Motion carried.

Director Vickie Mayes reported the Volunteer Committee had been meeting and she presented the items the Committee is discussing.  First the Committee is trying to define its role and also has discussed three activities that could be the focus of the work of the Committee.  These activities include the following: 

1.  The  Committee should be responsible for providing/recruiting club volunteers for projects of the club.
2.  The Committee should be responsible for proposing new club volunteer projects to the Board for endorsement.
3.   The Committee should be responsible for filtering requests for volunteer support brought to the club by other organizations and asking for Board approval of those requests which the Committee recommends appropriate for the club.

OTHER BUSINESS:

The Martin Luther King Day Program (January 16, 2006) has been arranged.   It is similar to those of previous years except there will be no key-note address to open the activities.

Pamela Hulten has been appointed as the club representative to be the liaison to the Champaign West Bash which will be held on February 18, 2006.

Host families are still needed for the visit of the Russian visitors in early February and for a Thai exchange student who is attending Urbana High School.

ADJOURNMENT:

The meeting adjourned at 11:20 AM.  The next meeting will be held on Tuesday, February 7, 2006.

Respectfully submitted: